BA Bands eNews

October 16, 2016

Directors Notes

What a great weekend we had for the BAI!

This past Saturday's Broken Arrow Invitational was huge success. The volunteer efforts of our parents and students are truly what made this event so successful. The overwhelming feedback that we have received from the competing band directors has shown their excitement for how professional the event is run and how kind and friendly our parent and student volunteers are to our visitors. That is FANTASTIC! Thank you to all that were involved in producing this first class event. A special note of thanks needs to be given to all for their tireless efforts to coordinate the 2016 BAI.

Bands of America Super Regional THIS WEEK!
This is an exciting week! The St Louis Super Regional Championship is finally here! I know that the Pride members have been looking forward to this week for a long time to perform in one of the nation's most premier acoustical environments for a dome stadium. It is always amazing to see the number of BA parents, alumni and fans that will make their way to the Dome at America’s Center to see and hear some of the finest bands in the nation. There will be MANY bands from our area and state competing at the BOA Super Regional and I know that all Broken Arrow supporters will show their generosity and enthusiasm toward our band friends from Oklahoma!

Oklahoma, BAI Bands & Area Bands’ Prelim Performance times in St. Louis*
Owasso HS, OK - Friday 3:30pm
Union HS, OK - Friday 4:45pm
Kickapoo HS, MO - Friday 6:00pm
Bentonville HS, AR - Saturday 12:15pm
Blue Valley West HS, KS - Saturday 12:30pm
Camdenton HS, MO - Saturday 12:45pm
Bixby HS, OK - Saturday 2:00pm
Choctaw HS, OK - Saturday 3:00pm
Jenks HS, OK - Saturday 3:45pm
Broken Arrow HS, OK - Saturday 4:00pm

* Please check the BOA Performance Schedule for any updates or changes to performance times.

Pride Schedule for This Week

  Horn Line, Percussion, Drum Major & Crew Schedule
    Mon 10/17 - 3:20 - 6:00  (Bus sign ups after rehearsal)
    Tues 10/18 - 3:20 - 6:30  (Full Rehearsal - Bus Sign ups after rehearsal)
    Wed 10/19 - 9:00 - 10:30  (Woodwind Choreography Session)
                         10:30 - 12:00  (Brass Choreography Session)
                         12:30 - 5:30  (Full Rehearsal)
    Thurs 10/20 - 9:00 - 10:30  (Brass Choreography Session)
                         10:30 - 12:00  (Woodwind Choreography Session)
                         2:00 - 7:00  (Full Rehearsal)
    Fri 10/21 - 9:00am - Report time (bring all items for St. Louis trip)
    Sat 10/22 - BOA St. Louis Super Regional
    Sun 10/23 - Return home to Broken Arrow

  Color Guard Schedule
    Mon 10/17 - 3:20 - 6:00  (Bus Sign ups after rehearsal)
    Tues 10/18 - 3:20 - 6:30  (Full Rehearsal - Bus Sign ups after rehearsal)
    Wed 10/19 - 10:00 - 1:00 AND 2:00 - 5:30
    Thurs 10/20 - 11:00 - 1:00 AND 2:00 - 7:00
    Fri 10/21 - 9:00am - Report time (bring all items for St. Louis trip)
    Sat 10/22 - BOA St. Louis Super Regional
    Sun 10/23 - Return home to Broken Arrow

St. Louis trip Itinerary information
Go to the Pride website to download and print a copy of the trip itinerary to St. Louis. Some itinerary notes:

  • Report time at BAHS on Friday morning is 9:00am
  • Bring all items needed for the trip by 9:00am - we will load after rehearsal is finished
  • Broken Arrow’s preliminary performance time is Saturday at 4:00pm
  • The finals competition begins at 7:15pm
  • The Pride will depart St. Louis on Sunday morning and arrive in Broken Arrow at approximately 5:30pm
  • The band Hotel in St. Louis is the Holiday Inn - Downtown Convention Center

BOA St. Louis Super Regional LIVE Webcast
LIVE STREAM on This year, all Bands of America Championships, including this one, will be Live Streamed. Music for All recently announced its new partnership and the launch of FloMarching, a new site dedicated to covering the world of competitive marching bands and the marching arts. If you have band parents, alumni, administrators, and supporters who cannot come to the event, the live stream offers a way they can watch your and all of the performances, for this and all 21 Bands of America Championships. Visit to see the monthly and annual subscription options and please share this opportunity and link with your band family

Log in your medications for the St. Louis trip
Medications must be logged in the BAHS Fine Arts Office no later than Tuesday at 4:00pm. The exact dosage AND in the original packaging container are required according to school policy.

Pride photo and Video Policy
Photos - Exciting news!  All Pride family and friends are free to post and publish photos from rehearsal and performances to Social Media.

Video - Due to copyright liabilities, Video of the Pride's show "Age of Discovery" may not be posted to social media or public outlets.

2016 Pride Payment Schedule:
Feb / Mar $250
May $250
June $400
July $400
August $400
September $400
October $400
November $400
December $450  REDUCED to $100 based on current GROUP
Fundraising efforts Total $3350  REDUCED to $3000

Next Band Parent Meeting - November 15
The next meeting of the Broken Arrow Band Parents Association will be at 7:00pm on November 15 in the BAHS Band Hall.

Section Gifts
As we approach our two big trips of the Pride season, I know many sections and their parents are already planning for special gifts for the member to help celebrate. We know that the Pride activity requires a significant commitment from members and their families. To help ensure that section gifts do not add to the financial burden, we ask that limit the cost of any section gifts for the entire season to $25 or less. (That limit can be over and above the cost of section shirts, if necessary). Concerning section shirts, we would like to remind all section leaders and their parents that all section shirts should be short-sleeved T's ONLY and all artwork must be approved by the directors in advance of any orders being placed.

OBA Finals Reserved Tickets
Ticket Requests may be placed beginning Tuesday for OBA Finals Tickets. The BA Band will be able to secure a limited number of tickets in the "BA Section”. Tickets are $15 each and will assigned on a first come, first served basis. Tickets may also be purchased at the stadium on contest day, but can't be guaranteed to be placed in the "BA Section." Place ticket orders with Mrs. Good at the HS Band Office. Tickets will be delivered once we receive them from OBA (typically the week prior to the contest). 

Indoor Percussion Informational Meeting
It’s time to start the journey to Dayton and the WGI World Championships! There will be an info meeting for all students and parents interested in 2017 Broken Arrow Indoor Percussion on Monday, October 24 from 6:30-7:30 in the Band Hall. All members of the Pride are eligible for membership in the Drumline, Front Ensemble and (new for this year) the Visual Ensemble. The Visual Ensemble will consist of approx 14-15 students, in which all members of Pride (color guard, winds and perc) are eligible for membership. Info about auditions, rehearsal and performance schedule, trips to the Dallas Regional and World Championships in Dayton as well as a sneak peak to the 2017 program and show title will be addressed at this meeting.

HELP NEEDED!!! We have over half of the color guard and many band uniforms that need alterations this week BEFORE we depart for St Louis Friday. We will be sewing, ripping, ironing, checking EVERY NIGHT THIS WEEK!! You don’t have to tell us you are coming - just show up for whatever amount of time you can! LAST push before contest - PLEASE HELP US OUT!!!!

St. Louis Trip: Parents, please remember that this trip is a school activity. Once you drop your student off for rehearsal on Friday the activity has begun. Chaperones attend to help the students stay on schedule so that they can perform to their fullest capacity. No student is to leave with a parent at anytime during the trip. If you need to get something to your student you should have a chance to see them for a brief period in the Edward Jones Dome on Saturday when the students go to watch and get souvenirs. You may also meet them in the lobby of the hotel only, but the student must inform their chaperone. No one, other than students and their chaperones, are allowed on hotel floors.

Student Travel & Medications: Students with prescription medication must turn them in to Ms. Good in the band office prior to our St. Louis trip. Only provide the exact amount needed for the trip, in its original prescription container, with name and dosage information included.  All medications were due Friday.  If you still have medication to turn in, make sure Ms. Good has this by the end of the day Tuesday, October 18!!

ATTENTION SENIORS!! Pictures were due Friday.  If you still need to turn in your one baby picture and 5 other band related pictures, we will accept them through tomorrow 10/17.

For directions on how to update your family information and to enter volunteer hours in Charms, CLICK HERE.


Cori Aschkenas -

The wreath fundraiser start date has been delayed until after the St. Louis trip in order for members to take advantage of the car raffle as a fundraiser for their accounts as well. We will pass out the wreath packets at the end of the first practice after St. Louis.

More chocolate bars have been ordered and should be here on Tuesday. We also still have chocolate covered almonds available. Debbie plans to be set up outside the Pride closet Tuesday evening from 6:15-7:15pm for anyone wishing to purchase chocolate. Just as before, it will be available on a first come basis; no pre-orders are being taken at this time.

Imperial Coffee and Amish Baker Fundraisers - Both of these were ordered and are in the production process.  Anticipated delivery times are the last week of October.  Watch your email for updates on delivery times and locations. 

We send out updates often regarding fundraisers specifically. If you would like to be added to this email list, please let us know by emailing and asking to be added to the list. If you participate in the fundraisers, you would like for you to be on this Fundraising News email list so that we have your contact information for when the fundraisers are delivered.

Sheri Sharp -

Portraits - We will be taking Guard Portraits in uniform after rehearsal tomorrow (Monday, October 17). This is NOT mandatory but simply an opportunity to get a portrait made. Any Pride Member that wishes to take a "FIERCE" shot may get a picture taken also. We should begin around 6:30PM and hope to be done by 9:00PM.

Show Shirts and Show Buttons! - We will have show shirts and show buttons this week. Please stay tuned to the band and Member/Supporters FB pages for updates on when and where we will be handing them out.

Pre-Order Items: We will also have other pre-ordered items (luggage tags, dog tags, zip up hoodies, sport shirts) to hand out this week. Stay tuned to the Facebook pages for updates!

Pride Jackets: You can still order your Pride Jacket at Yvonne’s by October 31 and have it back for Christmas! Total price with tax is $235.27. $50 deposit required at time of order. Balance due when jacket is picked up. The price includes the jacket with graduation year on sleeve, BA Pride logo on back, student name and instrument on right chest, BA letter sewn on after student receives it from their Director. Jackets ordered at Yvonne’s Monograms & Embroidery, Inc. located at 7844 S Elm Place, Broken Arrow, OK 74011. Closest intersection is 131st and Elm. Hours are 8am-5pm Monday-Friday. Phone 918-451-1902. It is a good idea to take your student to Yvonne’s to get sized for their jacket. There are jackets there they can try on before you order.

Please email Sheri Sharp at if you have any questions!


Car Raffle Is in Full Swing!
WHY ISSUE CAR RAFFLE TICKETS? Because $5 of every donation goes to your individual account. The remaining proceeds will go to the group fundraising and will also be equally applied to each of your accounts. THE TOP 3 STUDENTS who issue the most ticket will get an additional $500, $250, & $150 applied to their accounts if we reach our minimum goal.

WHO NEEDS TO ISSUE TICKETS? Mr. Davis has told all of the members that they are expected to issue at least 10 tickets.

HOW DO YOU DO THIS? Students & parents can check out tickets (NO MONEY UP FRONT) at the designated times and locations shown below. Social media has been an easy way to gain interest in your tickets.  It is best to share the Official BA Bands posts on social media to make sure we are in compliance. You CANNOT use words like “selling” & “buying” or any version of those words. We suggest just you Share the post and simply state in your post “We have tickets! Let me know if you are interested”. If anyone asks “how much are they” simply reply “$20 voluntary contribution."  Full instructions are included in your raffle packet when you check them out.

WHEN CAN YOU GET TICKETS & TURN IN MONEY? Here are a list of times and dates you can check out tickets:

  • Oct. 18th, 6:00pm-7:00pm: Fine Arts Parking Lot (NW ENTRANCE, Look for a red truck and small silver SUV parked on the north end close to 61st St.)
  • Oct. 25th, 6:00pm-7:00pm: Fine Arts Parking Lot
  • Oct. 27th, 7:00pm-8:00pm: Stadium Parking Lot by the Visitors Entrance
  • Nov. 3rd, 7:00pm-8:00pm: Stadium Parking Lot by the Visitors Entrance
  • Nov. 8th, 6:00pm-8:00pm: In the band hall before the band parent meeting.


CLICK HERE to read the Official Rules & Regulations.

Lists with the names of individual student donors and their address were available to pick up at the last band parent meeting.  IT IS ESSENTIAL THAT YOU MAIL THANK YOUS TO ALL YOUR DONORS. A HANDWRITTEN THANK YOU BY THE KIDS GOES A LONG WAY TO SHOW YOUR GRATITUDE. We will hand out updated lists at the October band parent meeting.  PLEASE plan to attend or arrange for someone to pick up your list for you.

Some parents have indicated that the postcards have not reached some of their friends and family. We have been working with the post office to correct delivery errors. There are also some cards that have come back undeliverable due to lack of forwarding address.


IF YOU HAVE ANY CONCERN THAT YOUR POSTCARDS HAVE NOT BEEN DELIVERED Please email your friends and family a link to the YouTube GoSupportMe video.

There are still some postcards left over. They will be available at the October Band Parent Meeting. If you did not submit your names or if you have additional people you would like to send them to, you are welcome to pick them up then.

We are looking for volunteers to help with the Run with the Pride. If you’re available Saturday, Nov. 12th from 6:00 am to 12:00pm, please log onto and sign up to help. If you plan to sign up for the run, we can still use you before or after the run for set up and take down.

Remember to share the Facebook page with your family and friends. Each student is required to sign up 5 runners for the event.

The direct link to sign up for the run is are still looking for sponsors. If your business or someone you know would be interested in sponsoring the run, please email



BAI - What an amazing day! Thank you to everyone who worked so hard to make the contest possible. Every parent or band director we talked to was blown away by your hospitality and how welcome you made them feel. Sharon and I just want you all to know how much we appreciate you!

OSSAA and OBA schedules will be emailing out soon. Please bear with us as all this happens in the next 2 weeks along with a little side trip to St. Louis! It’s a quick turnaround. If you are still wanting to sign up to help at OBA we could still use more workers. If you loved your job at BAI and want to do it again in 2 weeks, let us know so we can make it happen!

OBA - October 29th (all day) - CLICK HERE

If you have any questions, feel free to email us at


Email anytime.

WOW!!! What a great time at BAI!!! Thank you to all the volunteers!!

We have 2 more High school football games left. Oct 28th and November 4th! November 4th is senior night. We want to show are appreciation to our parents of senior students and let them enjoy their child’s last night on the TIGER field. We need volunteers who do NOT have a senior to sign up for concessions, Please!!  Please sign up HERE to volunteer for concessions.

OBA is Oct 29th. We need morning and evening concession volunteers for this event!!! Please sign up HERE and in the comments type concessions and if you want am, pm or both. You will have a great time. We will also close concessions when BA performs. So we will not miss our children performing!!!!

CLICK HERE to get your free food handlers card.

Ky and Michiele Vargas -

If you have a contact at a company that might be interested in sponsoring the Pride, let us know!

CHECK YOUR JUNK MAIL FOR BA BANDS E-MAILS! Please check your Spam or Junk mail folder for emails from any BA Bands email addresses. These include but are not limited to:;;;;; and

If you see any of these emails in your Junk or Spam folder, add the email address for those emails to your contact list. That should ensure you receive future emails correctly. If you wish to be removed from any of these mailing lists, send a message to the appropriate address and ask to be removed.

If you continue to have problems, email James Royal at for help.

Upcoming Dates and Events
Oct 19 - WW Choreography (9:00-10:30)
              Brass Choreography (10:30-12:00)
              Pride Rehearsal (12:00-5:00)
Oct 20 - WW Choreography (9:00-11:00)
              Brass Choreography (12:00-2:00)
              Pride Rehearsal (2:00-9:00)
Oct 21 - Leave for St. Louis BOA Super Regional
Oct 22 - Perform in prelims at BOA Super Regional (4:00pm)
              Perform in finals at BOA Super Regional (should we advance)
Oct 23 - Return to BA from St. Louis
Oct 26 - OSSAA Regional Marching Contest - Broken Arrow HS (3:15pm)
Oct 28 - Game: BA vs. Edmond Memorial
Oct 29 - OBA State Marching Championship - Broken Arrow HS
Nov 1 - Sounds of Stadium Concert - Broken Arrow PAC (6:30pml & 8:30pm)

Volunteer With BA Bands!

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