BA Bands eNews

August 28, 2016


Directors Notes


Pride Schedule for This Week

  Horn Line, Drum Major & Crew Schedule
    Mon 8/29 - 3:15 - 6:00
    Tues 8/30 - 3:20 - 6:30
    Wed 8/31 - 3:30 - 5:30  (Brass Only for Choreography)
    Thurs 9/1 - 9:00 - 12:00  (Brass Only for Choreography)
                       1:00 - 4:00  (Woodwinds Only for Choreography)
                       5:00 - 9:00  (Full Band)
    Fri 9/2 - 1:00 - 11:00  (Dinner Provided / Union Football Game)
    Sat 9/3 - OFF

  Percussion
    Mon 8/29 -  3:15 - 6:00
    Tues 8/30 -  3:20 - 6:30
    Thurs 9/1 - 4:00 - 9:00
    Fri 9/2 - 9:00 - 11:00 AND 1:00 - 11:00  (Dinner Provided / Union Football Game)
    Sat 9/3 - OFF

  Color Guard Schedule
    Mon 8/29 - OFF
    Tues 8/30 - 3:20 - 6:30
    Wed 8/31 - 3:30 - 6:00
    Thurs 9/1 - 3:30 - 9:00
    Fri 9/2 - 2:00 - 11:00  (Dinner Provided / Union Football Game)
    Sat 9/3 - OFF


Pride Leader Students to Perform Friday Morning
All Pride Leadership, Drum Line and available upperclassmen will perform a pep rally with the BA Cheer groups at the South WalMart on Friday morning. Wear your Pride / Tradition T Shirt and be ready to play by 7:30am. We will be finished by approximately 9:00am.


Union Football Game UNIFORM
All Pride will wear their complete Full Uniform for this week's game.
  FULL Pride Uniform Includes:

  • Members do not take their uniforms home. Parent volunteers maintain the cleanliness and maintenance of the uniforms.
  • The ONLY T-shirt that may be worn underneath the uniform is the Black Member Pride / Tradition T shirt. Extras may be purchased for $10 each from the Uniform Parent Volunteers
  • BLACK "Sliders" must be worn under the uniform. These are athletic leggings and may be purchased at most any sporting good store.
  • Full Length ALL Black socks must be worn with the uniform
  • No jewelry while in uniform. This includes wrist bands, necklaces, piercings, etc. (a small stud ear ring is the only acceptable jewelry)
  • Gentlemen must have haircuts above the collar line and no facial hair
  • Ladies with long hair must be able to put their hair "up" in a "performance bun" inside their shako
  • Gloves (Horn Line only) These may be purchased for $5 per pair. Woodwinds must cut out the fingers on their gloves at the "first knuckle". Don't wait until the last minute to do this.
  • All members will need to shine / polish their instruments before each performance
  • Color Guard will wear their Practice Costume


School Transportation for School Activities
It is the policy of the school that all students travel to and from school activities via school provided transportation. Therefore, students may not ride to a school event with their parents and meet the band at the travel site. Nor, may students be released to parents to travel home in a personal vehicle instead of returning to BAHS on the provided school transportation. While this may not be the most convenient method of picking up your child from a school event, it does maintain consistency, safety and accountability for each band member on a school trip.


Tradition Rehearsal Another Success
Thanks to all the efforts of our students and staff that made Saturday's Tradition Rehearsal such a success. It's amazing to see the efforts to coordinate an entire Pre-Game Show with over 450 performers in just one Rehearsal!! The Pride and Tradition will have a dress rehearsal on each HOME GAME Friday at 6:00pm on the Track Turf Field in the back of the school.


Next Band Parent Meeting - Steptember 13
The next meeting of Broken Arrow Band Parents Association will be at 7:00pm on September 13 in the BAHS Band Hall.


Pride and Concert Band Instrument User Fees due September 9
All Pride members that play a school owned instrument must submit their $35 Instrument User Fee no later than this Friday. All User Fees not submitted by Friday will have that charge deducted from the member's Student Account.


Charms Rollover
Charms accounts will be rolled to the new season on Monday, August 29th. A final email will be sent with your statement before the rollover. If you have not done so, please add an email address to Charms as soon as possible or you will not receive your statement. In the past, all history items remained after the rollover. This year all history will be cleared in the update and a “rollover” balance will start the season. Once the rollover occurs, student accounts will be charged the full amount for the season. When you send payments to the finance office, please be sure your payment is marked for your student and where you wish the payment to be applied. Currently all payments are posted to the miscellaneous ledgers. If you would like part or all of the miscellaneous balance to be transferred to a trip account, please email Lisa Good at lsgood@baschools.org and specify the amount in the transfer request.

Please be sure your accounts are up to date with the payment schedule. Visit www.charmsoffice.com to view your student account. The log in is "brokenarrowband" and your initial password is your student's ID#. Payments can be made via PayPal through Charms (Charms charges a 3.5% service fee). Cash and Check payments can be made to the fine arts office daily, mailed to the school, or dropped into the payment box in the hallway near the orchestra room. If you have any questions, please email Lisa Good at lsgood@baschools.org.


2016 Pride Payment Schedule:
Feb / Mar $250
May $250
June $400

July $400
August $400
September $400
October $400
November $400
December $450  REDUCED to $100 based on current GROUP - Davis' apologies for the miscommunication
Fundraising efforts Total $3350  REDUCED to $3000


Attendance Communication - Attendance@BrokenArrowPride.com
All members must communicate all Pride absences by emailing attendance@BrokenArrowPride.com Please remember that ALL rehearsal and performances are mandatory beginning July 25.  ALL absences must be communicated in advance.  Members must provide a doctors note to be considered for an excused absence.


PRESIDENTS
VOLUNTEERS NEEDED Looking for a way to get involved? Sign up now...our October events (BAI, OBA, OSSAA) are coming up fast! We still need many volunteers to help us make these events spectacular! Please see the Special Events portion of enews for more information and instructions on how to sign up.

FAN BUS TO ST. LOUIS SUPER REGIONALS: Javon Sixsmith will be organizing a charter bus for family and friends of the Pride to St. Louis. PLEASE email again if you previously emailed but have not heard from Javon. There was a typo in the email address given out at the rookie meeting. This is not a school or band parent organization-sponsored event, so please direct all questions directly to Javon at pridefanbus@gmail.com or you can call or text 918-814-0100.


FUNCTIONS

First Game Reminders

  • NO EATING in uniform. NO EXCEPTIONS!!! Please do not put snacks in shako boxes, in shoes or uniform bags. Once your student is in uniform they only are allowed water to drink - and we will make sure they have plenty. They will NOT starve, we will feed them well Friday night before they change into uniform.

  • PLEASE have your students try on their new shoes NOW and do not wait until they report for their first game in a couple of weeks. If a student has any issues with any part of their uniform have them report it to the uniform room before or after a rehearsal.

  • If your student needs gloves, an extra tradition shirt, or has any other issues with their uniform, have your STUDENT go to the uniform room (just inside the double doors, next to the band room), and tell the uniform moms what is needed. They are there every time the band is there for rehearsal. No cash is taken in the uniform room for gloves or extra shirts, these will be charged to your student’s account.

  • Only chaperones and staff are allowed in the band stand with the students at both home and away games! This is for the safety of the kids, and to help keep them focused on what they are there to do. Also, please arrive promptly after the game to pick up your student!!

  • You are responsible for tracking and submitting your own volunteer hours, except for large events, where you sign-in. If you are unsure as to whether or not your hours are tracked at a certain activity, ask the coordinator. CHARMS is used to not only check your students account balance, but is also where we track our volunteer hours. It is also important to update your family information in Charms. For directions on how to do both click HERE.
  • Special Diets/Medical Conditions. We will feed your kids for the first time Friday night, if you have a student that needs a special meal consideration it MUST be submitted on this form my Thursday this week.  If your student has special dietary considerations or medical conditions that you wish us to be aware of, please fill out the form at this Link.



FUNDRAISING
Cori Aschkenas - BABandFundraising@gmail.com

Pasta Fundraiser
The catalog order has been placed and should be here within the next two weeks. We will send a notice out regarding a pickup date and time once we know it; sign up for the fundraising email if you haven’t already please for updated information. ONLY online orders can still be sold through mid-September; please remember that your customers need to include your Pride member name in the message section at checkout for the Pride member to receive credit. The website for online orders is https://www.funpastafundraising.com/shop/broken-arrow-bands

Chocolate Fundraiser
There will be a chocolate pickup time Thursday, Sept. 1, from 5:30-6:30pm at the Pride closet at the school. If you have pre-ordered chocolate, please make arrangements to pickup your chocolate then. If you cannot make it in time, you can also send a friend in your place to get it if you let us know. There is also a limited supply of extra chocolate covered almonds and chocolate bars available, but if you reserve it, please pick it up on this day. Remember, full payment of $60 on each one taken is required upfront now at the time that you pickup the chocolate; that covers the cost and profit, and we will turn the profit in to the Pride member’s student account.

NEW Rustic Cuff Fundraiser
There are two.

1- Mass or Group Order form - click here. All orders placed on this order form will be hand delivered by the student or parent.

2-Individual or Shipping Order form - click here. All orders placed on this form MUST be shipped. $5 needs to be added for shipping for each form.

Other rules:
This is a mandatory fundraiser for everyone who has not already sold a total 10 Rustic Cuffs. If you only sold 5 last time, you need to sell 5 this time.

If you sold 10 last time you don’t need to do this fundraiser. If you sold/sell 10 cuffs between the two fundraisers and take additional orders, the profit from the additional orders will be credited towards your child’s trip account.

Profit: Emerson and Erin profit is $10 each. The gold or silver cuff profit is $20.

Paypal - details are on the Individual order form. Please mark the order paid via paypal so we can cross reference. REMEMBER IF SOMEONE PAYS USING PAYPAL AND THE ORDER IS PLACED ON THE INDIVIDUAL ORDER FORM YOU MUST ADD $5 TO SHIP.

WE WILL NOT BE MEETING CUSTOMERS TO PICK UP ORDERS THIS TIME.

Questions need to be directed to Cori Aschkenas at BABandRusticCuff@gmail.com


FUNDRAISING NEWS UPDATES
We send out updates often regarding fundraisers specifically. If you would like to be added to this email list, please let us know by emailing BABandFundraising@gmail.com and asking to be added to the list.



PRIDE STORE
Cori Aschkenas - BAPrideStore@gmail.com

Duffle Bags
We have found the extra duffle bags! If you would still like to purchase a duffle we will have at least 10 available for purchase, first come first serve, at the September band parent meeting. I am sorry for any inconvenience from not having these at the previous pick-up opportunity.

Order forms due!!!--- Show shirts, GOBA shirts, Show buttons, Championship Dog tags, Championship Luggage tags are due no later than the September band parent meeting. Please have order forms and payments turned in on time. These are all pre order items and very few if any extras will be ordered.

Show Dog tags, Show Luggage tags, Street signs, and Car Decal order forms will be due at the October band parent meeting.


Pride Jacket
Order by August 31st to receive jacket before State Championship on October 29th. Order by October 31st to receive jacket before Christmas. Total price with tax is $235.27. $50 deposit required at time of order. Balance due when jacket is picked up. The price includes the jacket with graduation year on sleeve, BA Pride logo on back, student name and instrument on right chest, BA letter sewn on after student receives it from their Director. Jackets ordered at Yvonne’s Monograms & Embroidery, Inc. located at 7844 S Elm Place, Broken Arrow, OK 74011. Closest intersection is 131st and Elm. Hours are 8am-5pm Monday-Friday. Phone 918-451-1902. It is a good idea to take your student to Yvonne’s to get sized for their jacket. There are jackets there they can try on before you order.


ROSE PARADE FUNDRAISING

MOONLIGHT & ROSES, FUNDRAISING GALA
We will be hosting a banquet and silent auction in honor of the Rose Parade President and his wife when they come to Broken Arrow. They will be presenting an award to the Pride of Broken Arrow on Sept. 9th at the football game. On Sept. 10th we will host an event in their honor.  This fundraiser is intended as a community event. We will be selling tables of 8 to companies and individuals.

IF YOU HAVE BEEN IN CONTACT WITH A BUSINESS WITH INTEREST IN SPONSORING A TABLE PLEASE LET MARCI KNOW ASAP AT baroseparade@gmail.com.

Moonlight & Roses will be held in the Rose District at Central on Main St.
Saturday, Sept. 10th
Doors open at 6:30, Dinner served at 7:00
Dinner, Music, Comedy, & Silent Auction
Cupcake Reception to follow at Centennial Park with a Pep Band
$750 Table Sponsorship for 8 Guests
Cocktail Attire

CLICK HERE FOR ADDITIONAL FLYER With all the event information!

INDIVIDUAL TICKET SALES START MONDAY: We are opening up the sale of individual seats available at $50 per person. You can purchase seats at the following times: THERE WILL NOT BE ANY TICKET SALES AFTER THE 1ST.

Monday, Aug 22- 5:30-6:30pm (Gate at the practice field behind BAHS)
Thursday, Aug 25- 7:00-8:00pm (Stadium near the SW gate)
Saturday, Aug 27- 10AM-12PM (NW Parking lot in front of the Band Hall)
Saturday, Aug 27- 2:00-3:300pm (NW Parking lot in front of the Band Hall)
Tuesday, Aug 30- 6:00-7:00pm (Gate at the practice field behind BAHS)
Thursday, Sept 1- 7:00-8:00pm (Stadium near the SW Gate)


SILENT AUCTION DONATIONS
Under the direction of the Pride Leadership (once announced) each section will be responsible for creating a themed basket for the Silent Auction. THESE NEED TO BE TURNED IN NO LATER THAN SEPTEMBER 6TH.  Please email Amanda Ensley with the theme of your basic and make arrangements to drop it off to her PRIOR to the 6th.  Her email is coachensley@gmail.com.  We are also looking for other donations to the silent auction as well. If you have connections with travel agent, vacation rental, or business that might donate an item for the auction please contact Marci at baroseparade@gmail.com.

Postcards
Some parents have indicated that the postcards have not reached some of their friends and family. We have been working with the post office to correct delivery errors. There are also some cards that have come back undeliverable due to lack of forwarding address. I will compile a list and attach it to the next issue of eNews.

IF YOU HAVE ANY CONCERN THAT YOUR POSTCARDS HAVE NOT BEEN DELIVERED Please email your friends and family a link to the YouTube GoSupportMe video.

There are still some postcards left over. They will be available at the September Band Parent Meeting. If you did not submit your names or if you have additional people you would like to send them to, you are welcome to pick them up then.

RUN WITH THE PRIDE
Our 3rd Annual Run with the Pride will be Saturday, November 12th. It will be a 20K Relay, 5K, & 1 mile Fun Run. Every member will be required to sign up 5 runners for the event, so start talking to friends and family. Pride Students are required to run the event, but they do not have to pay the registration fee. Even Mr. Davis will be running, and he is NOT a runner. :) This has always been a fun event for the kids and the community. We are really looking forward to it.

IF YOUR BUISNESS OR SOMEONE YOU KNOW WOULD BE INTERESTED IN SPONSORING THE RUN, PLEASE EMAIL baroseparade@gmail.com.


SPECIAL EVENTS
Only a month to go, we need volunteers to sign up now for all 3 events. BAI and OBA will take 120-140 volunteers to run each show Please sign up ASAP so that we can schedule and see where we need more help.

BAI - October 15th (all day) - CLICK HERE
Please sign up by September 28th to reserve an event shirt for BAI.  Remember the Pride performs in exhibition at the end of the night.  All volunteers should be able to break away and watch the kids perform.

OSSAA - October 26th (school day) - CLICK HERE
Need folks who can be there during the school day for this to help out

OBA - October 29th (all day) - CLICK HERE
Need all hands to help run OBA State contest.  Please step up and volunteer. 

Please only fill out the form once. We will not be signing anyone up at the meetings or through email. Everyone must fill out a form for each event.

To be put on the email list for Special Events this year, please email us a baspecialevents@gmail.com.  If you have any questions feel free to email us at the same address.


OPERATIONS

Email baprideoperations@gmail.com anytime.

CONCESSIONS
WE NEED VOLUNTEERS… we have a new online sign-up for all fall football games from 8th grade through varsity. If everyone would pick at least 2 events to work (one of those being a varsity game) we would have it covered!!! Please sign up HERE you will have a great time!!!

FOOTBALL
Monday 8/29 8th grade @ Freshman Academy we need volunteers
Tuesday 8/30 9th grade @ Freshman Academy we need volunteers
First High School HOME football game is scheduled Friday September 9th - We need VOLUNTEERS!!!!

OCTOBER EVENTS
To volunteer in concessions for the following events click the link and mark concessions
BAI - October 15th (all day) - CLICK HERE
OSSAA - October 26th (school day) - CLICK HERE
OBA - October 29th (all day) - CLICK HERE

CLICK HERE to get your free food handlers card.


MARKETING & DEVELOPMENT
Ky and Michiele Vargas - development.bapride@gmail.com

If you have a contact at a company that might be interested in sponsoring the Pride, let us know!


COMMUNICATIONS
CHECK YOUR JUNK MAIL FOR BA BANDS E-MAILS! Please check your Spam or Junk mail folder for emails from any BA Bands email addresses. These include but are not limited to: BAConcessions@gmail.com; bapridework@hotmail.com; BABandFundRaising@gmail.com;; BASpecialEvents@gmail.com; and BAStadiumCleanup@gmail.com.

If you see any of these emails in your Junk or Spam folder, add the email address for those emails to your contact list. That should ensure you receive future emails correctly. If you wish to be removed from any of these mailing lists, send a message to the appropriate address and ask to be removed.

If you continue to have problems, email James Royal at babandcommunications@gmail.com for help.



Upcoming Dates and Events
Sept 1 - Professional Day / No Classes: See above for details
Sept 2 - Professional Day / No Classes: See above for details
              Pep Band at Wal Mart at 7:30am
Sept 2 - Game: BA at Union
Sept 9 - Game: BA vs Owasso - Rose Parade President to present at halftime
Sept 10 - Pride Rehearsal (9:00-3:00) and Performance on Main Street that evening - TBD
Sept 17 - Pride Saturday Rehearsal - Time TBA
Sept 22 - Homecoming Parade and Pride Rehearsal
Sept 23 - Game: BA vs Yukon - Homecoming
Sept 30 - Game: BA at Jenks
Oct 1 - Pride Saturday Rehearsal & Dress Rehearsal Performance - Time TBA
Oct 7 - Game: BA vs Westmoore - MS Band Night with the Pride
Oct 8 - Pride Saturday Rehearsal & Dress Rehearsal Performance - Time TBA
Oct 15 - BAI - Broken Arrow Invitational Band Contest


Volunteer With BA Bands!




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